Which item must be included in resident files?

• A. Written contract with family or representative and facility agent or waiver
• B. Resident's favorite color
• C. Daily menu preferences
• D. Visitor logs

Answer: (A)

Documentation in resident records must include a written contract that names who represents the resident and who can act for the facility, along with any waivers. This establishes who is authorized to make decisions, give consent to care, and handle financial or service matters on the resident’s behalf. Having this agreement in the file protects the resident and ensures there is a clear, legal authority for decisions when the resident cannot act for themselves.

Personal preferences like favorite colors or daily menu choices, while helpful for person-centered care, are not required as core official documents in the resident file. Visitor logs are useful for security and monitoring, but they are typically kept separately from the essential resident record.